Position: Administrative Assistant

• Hourly – 25 hours per week
• Sunday, Monday, Wednesday, and Friday, 10:00 AM – 4:00 PM (includes 1 hour paid lunch period)
• Core hours are subject to change depending on church

• To perform clerical and administrative tasks, under the general supervision of the Pastor, that will support the overall function and activities of the church.
• The Administrative Assistant is at the front and is often the first person the public talks to or sees as the initial representation of the Summit Bible Church.
• The Administrative Assistant must create an environment that is inviting to anyone passing through and is comforting and calming to those dealing with stress or confusion. His/her primary function is to oversee all activities of the church office.

• A commitment to Jesus Christ as Savior and Lord and a strong desire to serve within a church.
• Outstanding interpersonal people skills (i.e., “I care”).
• Excellent clerical, communications, computer, and organizational
• The ability to discern needs and take the initiative to meet those
• Highly effective verbal, writing, editorial, and publishing
• Must have a professional attitude and display a servant’s
• Ability to protect the reputation and integrity of others through strict Wisdom to refrain from indiscriminately sharing information is critical.
• Willingness to learn new skills, work as a team player, and dependability and accessibility are critical.

• Support for Congregation and Guests – The Church Administrative Assistant will greet all visitors, members, and service technicians as they enter the building and assist them during office hours.
• Telephone Coordination – The Church Administrative Assistant will become the “during-the-week-voice” of the This person must be able to communicate effectively in a broad range of areas by fielding phone calls and communicating messages to the Pastor and other church members.
• Correspondence and Outgoing Mail – Compose letters as required or This includes preparing and sending out birthday cards in accordance with Pastor’s wishes; preparing and sending out welcome letters to new members; ensuring those being baptized are provided baptismal instructions; preparing and sending out follow-up postcards to visitors; and other administrative correspondence as requested. They will ensure all correspondence and other mail is handled/mailed promptly.
• Incoming Mail – Pick up mail (daily from church mailbox); sort and distribute as
• E-mail – Check e-mail regularly during the day and respond, redirect, or flag/print for action as appropriate.
• Maintenance of Office Equipment – Operate, clean regularly, schedule maintenance as needed, and recommend service for all office equipment, including copiers, computers, printers, etc.
• Maintenance of Church Records – Utilize church management software (ChurchTrac) to maintain all membership records, including entering weekly contributions
• Calendar – Manage an up-to-date master calendar of events for all church
• Reporting – Generate reports when required by Pastor or other church
• Maintenance of Office Files – Keep all files orderly and prepare filing system directions for others.
• Maintain baptisms, dedications, weddings, membership, and visitor attendance
• Office Supplies – Maintain inventory of office supplies and reorder as Make materials available to members as required.
• Bulletin Boards – Maintain bulletin boards and church calendars with current
• Contact and Schedule Emergency Repairs and Maintenance – Schedule emergency service as needed, including elevator service, plumbers, etc.
• Maintain Pastor’s Calendar – Maintain Pastor’s
• Make travel/hotel arrangements as appropriate for Pastor or visiting
• Additional responsibilities and duties as directed by Pastor and church

Other General Expectations Include the following:

• Should always exhibit professionalism, demonstrated by a well-groomed appearance, conscientious work ethic, accountability, and willingness to learn.
• Should be willing and able to work at a fast pace within a variety of settings and circumstances, with composure and flexibility.
• Should be willing to work evenings and weekends
• Should always exercise discernment and wise
• Should be a person who gives extreme attention to details with an eye for
• Should be motivated and willing to seek new information, training, and resources as
• Should be a self-starter, good at multi-tasking and prioritizing
• Should possess strong administrative skills and the ability to work independently without supervision.

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